General document on the agreement sectors
The current text contains the practical provisions implementing articles 23 9 and 10, 41 and 42 of the Statutes. Version 2017, amended by ExCo in July 2019
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The current text contains the practical provisions implementing articles 23 9 and 10, 41 and 42 of the Statutes.
Where there is any doubt or gap, Assembly’s rules of procedure shall apply mutatis mutandis.
- « Agreement »: A framework agreement applicable to interpreters working in an agreement sector.
- « Agreement sector »: Any sector ruled by an agreement signed by one or more organisations and the Association, acting on behalf of the interpreters who work for these organisations.
- « Negotiating Delegation (ND) »: Delegation instructed to negotiate an agreement in an agreement sector, on behalf of the Association and to ensure its correct implementation.
- « Professional Delegation (PD) »: Delegation instructed by the ND to ensure the correct implementation of the agreement in the organisation concerned or in a given location.
- « Sectoral meeting »: Meeting of interpreters who work in an agreement sector.
- « Sub-sectoral meeting »: Meeting of interpreters who work in a part of an agreement sector.
- « Intersectoral Assembly»: Meeting of the Association members with an interest in the agreement sectors.
- « Standing Committee of the Agreement Sectors (SCAS) »: Forum for exchange of views and concertation between negotiating delegations.
Setting up a Sector
- Members of the Association who have professional interests in common that involve the negotiation of an agreement and who wish to set up a new sector shall submit a proposal to that effect to the Executive Committee.
- The latter shall ask the President to inform all members and candidates of the Association and ask the President to convene a meeting open to all members and candidates who might have an interest in the proposed new sector in order to allow them to take a decision.
- The decision to set up a new sector shall be notified to the Executive Committee, which shall consult the Private Market Sector and the Standing Committee of the agreement sectors. Provided no valid objections are raised, the Executive Committee shall then confirm the formation of the new sector.
Sectoral and Sub-Sectoral Meetings: Conditions of Participation and Voting Rights
- All members and candidates of the Association are entitled to participate and vote in sectoral and sub-sectoral meetings.
- Pre-candidates of the Association as well as non-member interpreters who work in a given sector are entitled to participate in sectoral and sub-sectoral meetings.
- Each sector may grant them the right to vote by including a provision to this effect in its rules of procedure.
- Each sector shall define voting rights and establish the supporting documents to be supplied in its rules of procedure.
- Sectoral meetings shall be convened by the negotiating delegation. They may also be convened at any time by the Executive Secretary at the request of the President or of the Assembly.
- Sub-sectoral meetings shall be convened by the negotiating delegation or by the professional delegation with the agreement of the negotiating delegation.
- Each sector shall hold a sectoral meeting to elect its negotiating delegation from among members of the Association and to adopt the delegation’s terms of reference in accordance with its rules of procedure.
- The composition of the delegations, and any changes thereof, as well as their terms of reference shall be submitted to the Executive Committee for approval. The Executive Committee may appoint further members to the delegation, as full members or as consultants.
- The Executive Secretary shall inform all the parties to the agreement of the composition of the Association’s delegation.
- Unless the Executive Committee decides otherwise, the term of office of a negotiating delegation shall continue until the election of a new delegation by the sectoral meeting and approval of its membership by the Executive Committee.
- The negotiating delegation shall report regularly to the sector and to the Executive Committee.
- When a delegation resigns, it shall convene a sectoral meeting for the purposes of electing a new delegation. It shall remain in office until the membership of the new delegation has been approved by the Executive Committee. The Executive Committee shall take all necessary measures in the event of a hiatus.
- Professional delegations shall comprise at least two interpreters of the agreement sector concerned, who work regularly for the organisation concerned or in a given location. Generally, they shall be members of the Association. The members of the Association shall never be in the minority in a professional delegation. In so far as possible, one member of the negotiating delegation shall be a member of the professional delegation.
- Professional delegations shall be elected at a sectoral or a sub-sectoral meeting.
- Negotiating delegations shall submit the composition of the professional delegation to the Executive Committee for approval. The Executive Secretary shall inform the organisation concerned.
- Professional delegations shall report regularly to the interpreters concerned and to the negotiating delegation.
- Unless the Executive Committee decides otherwise, the term of office of a professional delegation shall continue until the composition of a new delegation is approved by the Executive Committee, in accordance with paragraph 3 above.
- When a professional delegation resigns, a sectoral or sub-sectoral meeting shall be duly convened for the purposes of electing a new delegation. The resigning delegation shall remain in office until the membership of the new delegation has been approved by the Executive Committee. The negotiating delegation shall take on all the duties of the professional delegation in the event of a hiatus.
A. Negotiation of Agreements
- Agreements shall include provisions governing conditions of employment and remuneration, working conditions, manning strengths, social security cover, etc. The provisions in the agreement may differ from those prescribed in the Association’s Professional Standards.
- When negotiations have been completed, the negotiating delegation shall publish the results of the negotiations and duly convene a sectoral meeting with sufficient notice. Once the results of the negotiations have been approved by the sectoral meeting, the draft agreement shall be submitted without delay to the Executive Committee.
- The Executive Committee shall take a decision on the proposed agreement as soon as possible.
- When an agreement is approved and signed, it shall be made known to all the members, candidates and pre-candidates of the Association and the non-member interpreters concerned. The full text shall be published on line.
B. Monitoring of Agreements
- The negotiating delegation shall be responsible for monitoring the implementation of the agreement, including any formal consultations, interpretation, review, disputes procedure, etc., in accordance with the terms of the agreement.
- The negotiating delegation may delegate the tasks of monitoring the agreement and dealing with practical implementation problems other than those specified in paragraph 1 above to a professional delegation set up with a given organisation or in a given location.
Standing Committee of the Agreement Sectors
- The task of the Standing Committee of the Agreement Sectors is to foster the exchange of views and concertation between negotiating delegations, to define a coherent Association policy in this field. Its task includes the organisation of training workshops for members of the negotiating delegations.
- The Standing Committee of the Agreement Sectors shall comprise one representative from each negotiating delegation, appointed by each one from among its members, two observers representing the Staff Interpreters Committee and the Private Market Sector respectively, and one coordinator elected by the Intersectoral Assembly and confirmed by the Executive Committee.
- The Standing Committee of the Agreement Sectors shall hold an annual meeting and report on its activities to the Executive Committee.
The Intersectoral Assembly is the forum of discussion and exchange of views for all Association members and candidates with an interest in the agreement sectors. It shall be convened by the Standing Committee of the Agreement Sectors every three years, in conjunction with the AIIC Assembly. It may also be convened at any time by the Executive Secretary at the request of the President or of the Assembly. The Intersectoral Assembly shall be chaired by the coordinator of the Standing Committee of the Agreement Sectors or his/her designated substitute, or by an Executive Committee member. It shall report to the Executive Committee.
These Rules may be modified by a decision of the Executive Committee taken with a two-thirds majority of the votes cast, having consulted the sectors and the SCAS and, if appropriate, having sought a legal opinion on the proposals.